![]() ![]() ![]() If your memo is more than one page, you should have a summary to wrap up your points. You also have the option to include attachments to support the message you are conveying in your memo. Traditionally memos use twelve-point font for the body and fourteen- to sixteen-point font for the headings. This retains the style you’ve applied to the document. If you are sending a memo via email, it should be formatted as a PDF. The following purposes are suitable for a memo: The aim of your memo should be to inform, bring attention to a problem, or answer a question. You should write a memorandum when you need to relay official business items efficiently. Memos disperse necessary information using a simple, easy-to-follow format. They are often sent to an entire organization but are also useful for informing a single department, team, or smaller group of people. Memos are designed for official internal communications of a business or organization. Although the widespread use of email essentially replaced memos in many circumstances, memos are still helpful for some important messages. You may send a memo as a paper letter, fax, or PDF attached to an email. ![]() It informs recipients and provides an action plan with specific next steps. A memo should be brief, straightforward, and easy to read. Finally, it would emphasize the benefits or positive outcome of the policy changes.Īttachments: If including reports, charts, or other accompanying information, always mention this at the bottom of the page.Grammarly helps you communicate confidently Write with Grammarly What is a memo?Ī memo, short for memorandum, is a way to inform a group of people about a specific problem, solution, or event. It would also remind the readers of the deadline as well as listing the contact information of benefits specialists, in case employees have questions or concerns. This final paragraph might inform the recipients that they may enroll in person, by mail, or online, and include specific information about where and how to enroll (office locations, addresses, URLs, etc.). In the benefits enrollment memo model, the second paragraph might explain the reason(s) for the change in benefits, and inform the readers of how the changes may (or may not) affect them.Ī memo’s final paragraph should clearly state the specific action(s) that the readers need to take. The following paragraphs (if there are any) will include any accompanying or supporting information. For example, if this memo informs employees that they must enroll in a new benefits program, the first paragraph would explain that the organization has decided to implement a new insurance program and that all employees need to enroll within the next thirty days. It’s also important to clearly explain the reason for the memo in the first paragraph. Recipients of memos often read them in a hurry, so it helps to write short sentences and paragraphs. Subject: or Re: Concise statement of the memo’s topic (example: Enrollment in New Benefits Program) To: Person(s) to whom the memo is primarily addressed (examples: James Brown, Director of Communications or Estates and Litigation Department)Ĭc: Name of anyone else who receives a copyįrom: Author of memo, usually followed by his/her handwritten initials Review formatting guidelines for writing an effective memo.ĭate: Date of memo (example: January 1, 2010) ![]()
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